Features — SmartERP

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Core Accounting

The foundation — double-entry bookkeeping with Indian conventions, full voucher types, and strict mathematical balance enforcement on every transaction.

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Double-Entry BookkeepingDr = Cr enforced before every DB write. Imbalanced entries are rejected — no exceptions.

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F5–F9 Speed KeysF5 Payment · F6 Receipt · F7 Journal · F8 Sales · F9 Purchase · Ctrl+S to post.

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Auto Voucher NumbersPMT-2603-0001 format. Unique per type per company. Never duplicates.

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Voucher CancellationCancelling a voucher automatically reverses all ledger balances. Clean audit trail.

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Multi-CompanyManage multiple companies from one login. Strict data isolation — no cross-contamination.

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61 Ledgers Auto-CreatedFull chart of accounts ready on first login. Sales, Purchases, all GST ledgers, TDS Payable, PF, ESI — everything.

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Cost CentresAllocate expenses across departments, projects, or branches. Cost centre P&L report included.

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Opening Balance ImportCSV template download → fill → upload. Migrate from any existing system in minutes.

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Invoicing & GST

Full GST invoice lifecycle — from creation to filing — with live tax calculation, e-Invoice generation, and automatic accounting entries.

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Sales & Purchase InvoicesLive CGST/SGST/IGST calculation as you type. Switch intra/inter-state with one toggle.

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Stock Validated Before SaveSelling more than available stock? Blocked automatically with a clear error message.

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Credit & Debit NotesProper reversal entries. GSTR-1 CDNR section auto-populated.

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e-Invoice (IRN + QR)Generate IRN and QR code via government API. Embedded in print output.

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AI Invoice ScanningUpload a photo of any invoice — AI extracts all fields automatically. No typing.

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Payment RecordingMark paid with date and amount. Overpayment blocked. Receipt voucher auto-posted.

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GSTR-1 — All 5 SectionsB2B, B2CL, B2CS, CDNR, HSN Summary. JSON export for portal upload.

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GSTR-3B & 2A/2B ReconNet liability = output GST minus ITC. Upload 2A JSON and auto-match against your books.

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Payroll & Statutory Compliance

PF, ESI, PT, TDS — all calculated correctly per Indian law and posted to accounts automatically.

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Employee MasterPAN, UAN, PF/ESI applicability, designation, department, bank account.

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PF — Correct EPFO Rules12% on basic capped at ₹15,000. Employer + employee both calculated and posted separately.

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ESI — Exempt Above ₹21,000Employee 0.75% · Employer 3.25%. Automatically zero when gross exceeds ₹21,000.

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Professional Tax by StateSlab-based PT deduction. Correct for Maharashtra, Karnataka, West Bengal and others.

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Bulk Payroll ProcessingProcess all employees for a month in one click. Journal entry auto-posted and balanced.

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Salary Slip PrintIndividual salary slips open in a new window — formatted and ready to print or save as PDF.

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PF ECR FileEPFO-format ECR text file for monthly challan upload.

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TDS — 16 Sections192, 194A, 194C, 194H, 194I, 194J, 194Q and 9 more. Auto-deducted on purchase invoices.

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Manufacturing

A complete manufacturing module for businesses that make their own products — from recipe to finished goods, with full accounting at every step.

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Bill of Materials (BOM)Define your recipe — materials, quantities, scrap percentage. Version control included.

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Production OrdersPlan production, check stock requirement, issue materials, receive finished goods.

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Atomic Material IssueIf any one item is short, the entire issue is aborted. No partial WIP accounting.

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WIP AccountingRaw Material Cr → WIP Dr on issue. WIP Cr → Finished Goods Dr on completion.

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Job Work OrdersSend materials to contractor, receive finished goods, post GST on job work charges.

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Stock Requirement ReportSee what materials you need vs what you have across all active production orders.

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AI Assistant

The AI is not a separate chatbot. It is wired into every accounting service — it creates entries, posts journals, and runs reports directly from your prompt.

Live examples — what you can say

Create sales invoice for ABC Pvt Ltd 100 widgets at ₹500 with 18% GST

Prepared. Review and confirm to post.

ABC Pvt Ltd Dr₹59,000

Sales Cr₹50,000

GST Payable CGST Cr₹4,500

GST Payable SGST Cr₹4,500

Balanced✓

What is my GST payable this month?

Output GST ₹84,320 · Input ITC ₹31,200 · Net payable ₹53,120

Process payroll for March 2026

8 employees ready · Net payroll ₹3,84,000 · Confirm to post journal entry?

Which invoices are overdue more than 60 days?

4 invoices · ₹2,18,400 total · Oldest: INV-0041 from ABC (72 days)

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Create Any Entry from PromptInvoices, vouchers, ledgers, employees — all from plain language. AI fills every field.

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Any Report from PromptAsk anything about your data. AI writes the SQL safely and returns results as a table.

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Anomaly DetectionScans your recent vouchers for duplicates, weekend entries, round numbers, misclassification.

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Invoice ScanningUpload any invoice photo — AI extracts party, GSTIN, items, amounts, GST rates automatically.

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Free Offline AI (Ollama)llama3.2:3b runs locally on your PC. No internet. No API key. Completely free.

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Multi-Provider SupportOpenAI, Google Gemini, Anthropic Claude, Groq, or any OpenAI-compatible API.

Everything SmartERP can do

Start using all of this for free